iphone app of the week:calendar

by admin February 6, 2011   iphone

App of the Week

This weeks app is an obvious one.  Every iphone comes with this but I just figured out how to really use this app to its full potential this week.  First thing open a google calendar and sync up everything from your outlook calendar if you use windows or your ical if you use a mac.  I love this because I can update my calendar on my iphone and it will sync up on my google calendar on my youth ministry site, and my ical on both of my computers.  Below is the way to set it up on ical and outlook.  Set it up and never look back.  I love being organized!

Sync Google to your iphone

Google Sync: Set Up Your Apple Device for Google Sync

To set up Google Sync on your iPhone, iPad or iPod Touch device, please follow the steps below.

Requirements and Upload

1. Google Sync is only supported on iPhone OS versions 3.0 and above. You can check your current version by going to SettingsGeneralAboutVersion. To upgrade, follow the instructions at http://www.apple.com/iphone/softwareupdate/. Please upgrade to iPhone OS 3.0 before setting up Google Sync.

2. Perform a sync with iTunes to ensure that Contacts and Calendars from your iPhone are backed up to your computer. Learn more about backing up your Contacts and Calendars.

3. If your business, school, or organization uses Google Apps, your administrator will first need to enable Google Sync before you can take advantage of this feature. Note that if you enable Google Sync, your administrator may also exercise additional remote management capabilities (such as remote wipe or password requirements). Click to learn more or contact your administrator.

Getting Started

1. Open the Settings application on your device’s home screen.
2. Open Mail, Contacts, Calendars.
3. Tap Add Account….
4. Select Microsoft Exchange. OS 4.0+ now allows multiple Exchange accounts. However, if you’re on a device that doesn’t let you add a second account, you could also use CalDAV to sync Google Calendar andIMAP to sync Gmail.

settings mail calendar contacts on iphone add mail calendar contacts account on iphone microsoft exchange

Enter Account Info

5. In the Email field, enter your full Google Account email address. If you use an @googlemail.com address, you may see an “Unable to verify certificate” warning when you proceed to the next step.
6. Leave the Domain field blank.
7. Enter your full Google Account email address as the Username.
8. Enter your Google Account password as the Password.
9. Tap Next at the top of your screen.
9a. Choose Cancel if the Unable to Verify Certificate dialog appears.
10. When the new Server field appears, enter m.google.com.
11. Press Next at the top of your screen again.

exchange domain exchange server

12. Select the Google services (Mail, Calendar, and Contacts) you want to sync.

13. Unless you want to delete all the existing Contacts and Calendars on your phone, select the Keep on my iPhone option when prompted. This will also allow you to keep syncing with your computer via iTunes.

If you want to sync only the My Contacts group, you must choose to Delete Existing Contacts during the Google Sync install when prompted. If you choose to keep existing contacts, it will sync the contents of the “All Contacts” group instead. If there are no contacts on your phone, the latter will happen — the contents of your All Contacts group will be synced.

iphone exchange mail calendars contacts exchange keep on my iphone

You’ve set up Google Sync! Synchronization will begin automatically if you have Push enabled on your device. You can also open the Mail, Calendar or Contacts app and wait a few seconds to start a sync.

To set up Google Calendar Sync for outlook:

  1. Make sure you’re using a supported operating system and Outlook version.
  2. Download Google Calendar Sync (version 0.9.3.6) athttp://dl.google.com/googlecalendarsync/GoogleCalendarSync_Installer.exe
  3. Once a dialog box appears, click Save File. The downloaded file should open automatically. If it doesn’t, manually open it from your browser’s download window.
  4. Click OK to confirm that you’re aware this is an executable file.
  5. Read through the Google Calendar Sync Terms of Service, and click I Agree.
  6. Follow through the Installation Options and click Install to finish the set-up process.

Once Google Calendar Sync is installed on your computer, the Google Calendar Sync Settings window will appear:
Google Calendar Sync Settings window

In the Settings window, enter your email address and password and select the Sync Option you prefer. Read about each Sync Option.

You’ll also be able to set the time interval for syncing to occur. Please keep in mind that 10 minutes is the minimum time interval allowed.

After the initial set-up, you can access the Google Calendar Sync Settings window again by double-clicking the calendar icon in your Windows System Tray.

Icon Status

To access the Google Calendar Sync Settings window, just right-click the calendar icon in your Windows System Tray and select Options.

select Options from the menu

When your events are actively syncing between Google Calendar and Microsoft Outlook Calendar, you’ll see arrows in the Google Calendar Sync icon:

Sync up-arrow/down-arrow icon

When events aren’t actively syncing, your calendar icon will look like this:

Google Calendar Sync calendar icon

To set up CalDAV support for Google Calendar in Apple’s iCal, follow these steps:

  1. Open Apple iCal, go to Preferences and then the Accounts tab.
  2. Click on the + button to add an account.
  3. In the box that pops up, enter a description for the account and your Google Account username and password.
  4. Under Server Options, add the following URL:

    https://www.google.com/calendar/dav/YOUREMAIL@DOMAIN.COM/user

    Replace ‘YOUREMAIL@DOMAIN.COM’ with the email address that you use to log in to Calendar. Make sure to include the ‘@domain.com’ portion (which is @gmail.com for Gmail users) in this section. DO NOT substitute your username for ‘user’ at the end of the URL.

  5. Leave the Use Kerberos v5 for authentication option unchecked.
  6. Click Add.
  7. Under the Delegation tab, select the calendars you’d like to add to iCal by checking the boxes next to them. You may need to hit refresh to get the latest list of calendars.
  8. Add your email address to your Address Book card by selecting Add Email. You’ll be prompted to add your email address only if your address is not already in your Address Book.

You won’t be able to invite or email guests to Google Calendar events within iCal if your address is not in your Address Book.

Your Google Calendar will now appear in iCal’s list of calendars, and changes you make to your Google Calendar in iCal will be reflected when you sign in to Google Calendar.

Event information will automatically refresh every five minutes. You can change this interval by opening the iCal > Preferences > Accounts menu and selecting a new refresh interval under the ‘Refresh calendars’ drop-down. Keep in mind you can also force a refresh by selecting a calendar and pressing the Apple and R keys at the same time.

Calendars that are checked but disabled have already been added to iCal – you can remove them from within iCal.

  • BlackCharlie

    As a Windows Outlook user, I had been bothered when Google Calendar Sync discontinued services 8/1/2014. Your solution of using Google Calendar Sync is a no-go now. Then I found a blog that discusses about another add-in called EVO Collaborator for Outlook which you can google it. Why I recommend it is that this add-in is able to sync more than a handful of cloud services including gmail, icloud, yahoo, fruux plus on-premises servers like zimbra, owncloud and baikal. It does not matter what kind of service you use; you can sync them all with Outlook in two-way fashion.


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